A survey from the Harvard Business Review with 182 senior managers from a variety of industries; “65% of them stated that meetings keep them from completing their own work. 71% said meetings are unproductive and inefficient. 64% said meetings come at the expense of deep thinking.”
I think we can all agree that most cultures have a heavy meeting culture, but what is the best way to prepare for a meeting to ensure productivity? This article aims to explore how to prepare for a meeting.
- Look at the attendee list (connect with those you are not familiar with on LinkedIn). In essence, try to know a little bit of background on the people that you will be meeting.
- If the meeting is an introduction to a company or a partnership, it is always good to research the company that you will be meeting. The research should cover these basic points: who they are, what they do and which key markets do they operate in. It is also good to think of a a few meaningful questions to ask the company (especially on information that has not been disclosed on their website).
- Set up a clear agenda and leave time for questions, so that the meeting does not go over (a timekeeper may be useful).
- Put your webcam on if you can, it gives a person more presence in a digital world and comes across positively and shows you are truly interested.
- Have a notebook, take down important points and any follow up tasks that you have been given. Also, write clearly the deadlines for each task so that you deliver on time.
- When you enter the meeting, greet everyone on the call and when the call ends thank everyone on the call.